MTFL - MTFL Resources | MTFL Constitution

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ARTICLE I: ORGANIZATION
This organization shall be known as Mississauga Touch Football League; hereafter referred to as MTFL.
The MTFL will be comprised of two bodies, an elected Executive Committee and the League Membership.

Executive Committee – administrative officials elected to manage the affairs of the League
League Membership – teams and their players in good standing, registered with the League

ARTICLE II: LEAGUE AIMS AND OBJECTIVES
The aims and objectives of the MTFL are:

to provide a recreational service to those eligible to participate.
to develop community spirit, encourage sportsmanship and good fellowship amongst all participants.
to develop and organize team competition through cooperation.

Further, the interpretation of any clause contained in this Constitution shall be to the benefit of the aims and objectives of the League.

ARTICLE III: LEAGUE AFFILIATION
The MTFL shall be an affiliated member of Touch Football Ontario (www.tfont.com), however will operate as an independent league.

ARTICLE IV: LEAGUE MANAGEMENT
An elected Executive Committee shall manage the affairs of the League. Items such as, but not limited to, league affiliation, scheduling, registration, discipline, administration and financial business shall be conducted through the MTFL Executive Committee.

Furthermore, financial matters shall be reported upon at minimum, annually to the membership will include identification and verification towards all grants, levies, fees, charges, expenses, allowances, purchases, or any or all related business.

ARTICLE V: EXECUTIVE COMMITTEE
The MTFL Executive Committee shall be comprised of the following roles:

President
Vice-President – Treasurer
Vice-President – Communications
Vice-President – Player Registration
Vice-President – Discipline
Vice-President – Web Administrator
Secretary

One or more persons as approved by the League Membership may fill these roles. Affirmation of the persons fulfilling these voluntary roles is conducted during the Annual General Meeting.
Other voluntary roles may be created and fulfilled as the Executive Committee sees fit.

ARTICLE VI: DUTIES OF MANAGEMENT

President
The duties of the office of the President will be to act as a member of the Executive Committee and is charged to administrate the affairs of the League in accordance to the Constitution. This individual or his designate is entitled to represent the League on all League matters.

Vice-President – Treasurer
The duties of the office of Vice-President – Treasurer will be to act as a member of the Executive Committee and is charged with properly recording all financial matters involving the MTFL. All accounts are to be paid only upon Executive approval.
This individual will have primary signing authority and is charged with the responsibility to administer League financial matters in accordance to the aims and objectives of the League.

Vice-President – Communications
The duties of the office of Vice-President – Communications will be to act as a member of the Executive Committee and is charged with communicating with the League Membership and the City of Mississauga Parks and Recreation officials in order to ensure compliance of League objectives and field permit requirements.

Vice-President – Player Registration
The duties of the office of Vice-President – Player Registration will be to act as a member of the Executive Committee and is charged with maintaining records of team and player registration information in order to ensure compliance with; League objectives, objectives or by-laws of any affiliation/organization to which it is obligated to comply with, and for the purpose of Membership identification and registration.

Vice-President – Discipline
The duties of the office of Vice-President – Discipline will be to act as a member of the Executive Committee and is charged with gathering information regarding incidents stemming from a scheduled League game. After the information is gathered, present the findings to the Executive Committee for review and administer any disciplinary action as decided by the Executive Committee.

Vice-President – Web Administration
The duties of the office of Vice-President – Web Administration will be act as a member of the Executive Committee and is charged with maintaining the operations of the web through its service provider and update information such as league news, scores, and standings on the site as required.

Secretary
The duties of the office of the Secretary will be to act as a member of the Executive Committee and is charged to maintain an accurate record of all proceedings from meetings and communications related to the business of the league.

ARTICLE VII: QUORUM
For the purpose of managing the day-to-day operations of the league, a quorum exists whenever a majority of Executive Committee (present or by written proxy) provide direction to or agreement upon any League matter within the defined Constitution and By-Laws.

For matters falling outside of the defined Constitution and By-Laws, the Executive Committee may choose to defer such issues to the Annual General Meeting for the following season, such that a league wide understanding may be gained or even approval can be reached.

ARTICLE VIII: ANNUAL GENERAL MEETING
The League’s Annual General Meeting shall be held before the start of each season. The League will notify representatives (team captains/organizers) of the League Membership from the previous season no later than three weeks prior to the scheduled meeting date.

At the Annual General Meeting, a formal majority may make changes to the League Constitution or any of the underlying League By-Laws.

Each League Member Team represents one ‘eligible voter’.

A vote of greater than 50% is considered a ‘formal majority’, provided there was representation from a minimum of 60% of the League Member Teams present in person or by written proxy.

ARTICLE IX: DISSOLUTION
The MTFL shall use its funds only to accomplish the objectives of the League. No said funds shall inure or be distributed to the members of the MTFL for purposes other than that approved by the League, such as, but not limited to, approved expense report reconciliation and performance bond refund.

On dissolution of the MTFL, shall return to the League Membership any performance bonds owed and any funds remaining shall be distributed to one or more recognized and qualified charitable organizations as selected by the Executive Committee.